VANCOUVER OFFICE

Executive Business Administrator

We have an exciting opportunity for a Executive Business Administrator to join our team.

The Executive Business Administrator provides confidential administrative support to one or more Senior Leaders by managing their correspondence, contacts, documentation, files, schedule, calendar, and travel; organizing information and meetings; preparing communications and other administrative responsibilities.

Apply

Key Functions and Duties:

 

  • Arrange, prepare for, and attend meetings, record and distribute minutes and/or reports, and track action items as required
  • Prepare, produce and edit correspondence, reports, and presentations
  • Facilitate ongoing and open communication with the staff and internal and external clients to set up meetings and follow up on deadlines, commitments, and pending matters
  • Review, prioritize and distribute business correspondence (e-mail or letter formats), reports, and information
  • Manage business calendars and diaries with attention to the department or personal deliverables and priorities
  • Plan and organize retreats, seminars, and business meetings as required
  • Organize and maintain storage and retrieval systems for information, reports, documents, files, and other materials through electronic or physical filing
  • Coordinate travel arrangements including accommodation, transport, itinerary
  • Prepare and submit business expenses as needed

 

Minimum Requirements:

 

  • Diploma or Degree in a related field (communications; business administration; project management) or equivalent
  • Advanced MS Office skills (Excel, Outlook, PowerPoint, and Word)
  • Excellent communication skills (oral and written) including tact and diplomacy
  • Logical problem solver with strong analytical abilities
  • Strong organization skills with a proven ability to meet deadlines, multitask, manage time, and prioritize
  • Exceptional interpersonal skills
  • Team player
  • Proactive
  • Flexible and resilient
  • “Can do” attitude
  • Demonstrated sound, mature judgment
  • Confidentiality
  • Professional