VANCOUVER OFFICE

Business Assistant

We have an exciting opportunity for a Business Assistant to join our team.

The Business Assistant provides confidential administrative support to one or more Senior Leaders by managing their correspondence, contacts, documentation, files, schedule, calendar, and travel; organizing information and meetings; preparing communications and other administrative responsibilities.

Apply

Key Functions and Duties:

 

  • Arrange, prepare for, and attend meetings, record and distribute minutes and/or reports, and track action items as required
  • Prepare, produce and edit correspondence, reports, and presentations
  • Facilitate ongoing and open communication with the staff and internal and external clients to set up meetings and follow up on deadlines, commitments, and pending matters
  • Review, prioritize and distribute business correspondence (e-mail or letter formats), reports, and information
  • Manage business calendars and diaries with attention to the department or personal deliverables and priorities
  • Plan and organize retreats, seminars, and business meetings as required
  • Organize and maintain storage and retrieval systems for information, reports, documents, files, and other materials through electronic or physical filing
  • Coordinate travel arrangements including accommodation, transport, itinerary
  • Prepare and submit business expenses as needed

 

Minimum Requirements:

 

  • Diploma or Degree in a related field (communications; business administration; project management) or equivalent
  • Advanced MS Office skills (Excel, Outlook, PowerPoint, and Word)
  • Excellent communication skills (oral and written) including tact and diplomacy
  • Logical problem solver with strong analytical abilities
  • Strong organization skills with a proven ability to meet deadlines, multitask, manage time, and prioritize
  • Exceptional interpersonal skills
  • Team player
  • Proactive
  • Flexible and resilient
  • “Can do” attitude
  • Demonstrated sound, mature judgment
  • Confidentiality
  • Professional